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Dealer Forms in New York

One of the responsibilities of being a registered auto dealer is filling out paperwork―lots of paperwork...stacks and stacks of paperwork. It's surprising dealers aren't required to have an extra storeroom just for forms.

Retailers and wholesalers must purchase some of their forms in bulk, but thankfully a number of them are available free online (scroll down to Business Use Forms for many dealer-related documents).

Here's a list of the most common dealer forms and where to get them:

Retail Certificate of Sale (Form MV-50: Also known as the bill of sale, the MV-50 is arguably the auto dealer's most important form, and surely the most satisfying―the more of these you fill out, the more your business is booming.

Short and simple, this sheet indicates the vehicle information (make, model, VIN), the name of the dealer, the name of the buyer, and the odometer reading of the vehicle being sold. Order books of Form MV-50 from the New York Department of Motor Vehicles by filling out the MV-50 Retail/MV-50W Wholesale Order Form (Form VS-144I) and sending it to the address listed. These are pricey: $250 for a book of forms for retail dealers or $125 for a book of forms for wholesale dealers. Those reordering must send in the completed (empty) former book when ordering a new one.

Vehicle Registration/Title Application (Form MV-82): Motor vehicle dealers are ordinarily required to take care of the titling and registration of vehicles they sell. Vehicle Registration/Title Application (Form MV-82) is used for this and is free to download and print.

Odometer and Damage Disclosure Statement (Form MV-103): The law requires dealers to disclose to buyers whether a vehicle they're considering has been salvaged or does not have an accurate odometer reading. You may download Odometer and Damage Disclosure Statement (Form MV-103) for this disclosure, free.

Notice of Lien (Form MV-900): File this form to record a lien on a vehicle title. Both the lien holder and the owner must sign the form. Notice of Lien (Form MV-900) is a free download from the DMV.

Application for Duplicate Title (Form MV-902): Download Application for Duplicate Title (Form MV-902) to replace a vehicle title by mail.

More forms are available for free download from the DMV Forms page.

For information about becoming a dealer, be sure to check out Licensing Requirements and Dealer-related Information on this site.

Forms

MV-902

Use this form to get a replacement title if your name or address changes, the owner is deceased, or you pay off a loan on the vehicle.

MV-900

Use this form when registering a vehicle you've financed.

MV-103

Use this form to report vehicle mileage and damage to a buyer if you can't include the information on the back of the title.

MV-82

Use this form for many registration and title transactions, including applications, renewals, replacements, and changes.

VS-144I

Use this form to order a new book of certificates of sale (MV-50 or MV-50W forms).

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