Dealer Forms in New York

One of the responsibilities of being a registered auto dealer is filling out paperwork―lots of paperwork...stacks and stacks of paperwork. It's surprising dealers aren't required to have an extra storeroom just for forms.

Retailers and wholesalers must purchase some of their forms in bulk, but thankfully a number of them are available free online (scroll down to Business Use Forms for many dealer-related documents).

Here's a list of the most common dealer forms and where to get them:

MV-50, Retail Certificate of Sale: Also known as the bill of sale, the MV-50 is arguably the auto dealer's most important form, and surely the most satisfying―the more of these you fill out, the more your business is booming.

Short and simple, this sheet indicates the vehicle information (make, model, VIN), the name of the dealer, the name of the buyer, and the odometer reading of the vehicle being sold. Order books of Form MV-50 from the New York Department of Motor Vehicles by filling out the order form and sending it to the address listed. These are pricey: $250 for a book of 50 forms for retail dealers or $125 for a book of 25 forms for wholesale dealers. Those reordering must send in the completed (empty) former book when ordering a new one.

MV-82, Vehicle Registration/Title Application: Motor vehicle dealers are ordinarily required to take care of the titling and registration of vehicles they sell. Form MV-82 is used for this and is free to download and print.

MV-103, odometer and Damage Disclosure Statement: The law requires dealers to disclose to buyers whether a vehicle they're considering has been salvaged or does not have an accurate odometer reading. You may download Form MV-103 for this disclosure, free.

MV-900, Notice of Lien: File this form to record a lien on a vehicle title. Both the lien holder and the owner must sign the form. Form MV-900 is a free download from the DMV.

MV-902, Application for Duplicate Title: Download Form MV-902 to replace a vehicle title by mail.

More forms are available for free download from the DMV Forms page.

For information about becoming a dealer, be sure to check out Licensing Requirements and Dealer-related Information on this site.

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