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  • Bill of Sale in Arizona

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    Introduction

    A bill of sale is a document that records the details of a transaction between two parties. For MVD purposes, these two parties are the person selling the vehicle and the person buying it.

    Arizona Bill of Sale

    While some motor vehicle departments use bills of sale during title transfers, the Arizona Motor Vehicle Division (MVD) does not require a bill of sale to transfer a title or complete any other motor vehicle transaction.

    However, for the protection of the seller and the buyer, the MVD does provide one (AZ Bill of Sale Form 48-2004) free of charge.

    NOTE: The AZ MVD Bill of sale asks for only the seller’s signature; however, the buyer should also consider signing the document. The buyer’s signature further indicates both parties were knowingly involved in the transaction.

    Why Use a Bill of Sale?

    If AZ doesn’t require a bill of sale and the sold notice tells the MVD you’ve sold your vehicle, why should you bother with a bill of sale?

    Seller Protection

    As the seller, you need protection from liability for anything the buyer (or anyone else) does with the vehicle after you sell it.

    The AZ MVD provides a sold notice for liability purposes (see below), but a bill of sale lets you access important information like:

    • Buyer’s name and contact information.
    • Date you sold the vehicle.
    • Price paid.

    Scroll down to “Additional Car Buying Tips” below for more information.

    Buyer Benefits

    As the buyer, the bill of sale not only acts as a record of your purchase, but it also provides transaction details―such as the price you paid―that come in handy when it’s time to register your car.

    Scroll down to “Additional Car Buying Tips” below for more information.

    Submitting a Required Sold Notice

    If you’re the seller, you do have to complete a sold notice. A sold notice is not a bill of sale; rather, a sold notice lets the AZ MVD know you’ve sold your vehicle and protects you from liability for any accidents, traffic tickets, or other illegal activity that might take place after the transfer.

    You have 10 calendar days from the date you sold the vehicle to submit the sold notice.

    You can submit a sold notice by:

    • Using the AZ MVD’s EZ Sold Notice online tool.
    • Filling in the back of the vehicle registration form and mailing it to the address on the form.
    • Downloading, printing, and completing an AZ MVD Sold Notice (Form 46-8502).

    To complete the sold notice, you’ll need:

    • Your name and driver’s license number.
    • The buyer’s name and address (if known).
    • The vehicle identification number (VIN).
    • The date you sold the vehicle.

    Understand that the sold notice does not transfer ownership; only a title transfer does that, and transferring the title is the new owner’s responsibility.

    Salvaged Vehicles and Bills of Sale

    If you’ve rebuilt a salvaged vehicle, you must present a bill of sale for each part you use as you repair the vehicle. You might use other ownership documents―such as invoices or receipts―depending on the item.

    Arizona requires these bills of sale and other ownership documents during salvage vehicle inspections.

    Each bill of sale or receipt must include:

    • A complete description of the vehicle from which the items were taken. This includes the make, model, year, and vehicle identification number (VIN).
    • The seller’s driver’s license number or, if the parts came from a business, the company’s tax identification number.
    • The title number for the Certificate of Title.

    Learn more at our Salvaged Vehicles page.

    Additional Car Buying Tips

    Our guides to Selling Your Car, Title Transfers, and State Regulations give you even more information about selling and buying used vehicles, but below are some important AZ MVD requirements.

    Seller Requirements

    • The AZ MVD requires you to have your signature notarized.
    • Give the buyer the title; it’s no longer yours.
    • If you have any lien release documentation, give it to the buyer.
    • Keep your license plate; you can transfer it to another vehicle.
    • After a $12 processing fee, the MVD might give you a refund for your license plate. Check at any MVD or authorized third-party agency, or complete and mail in a Plate Credit Refund Request (Form 96-0353).

    Buyer Requirements

    • Never accept a bill of sale in place of a title. You must get the properly signed and notarized title from the seller.
    • Make sure the seller’s ID matches his or her name on the title.
    • Check for liens. Arizona holds you responsible for paying any liens on a vehicle you buy from a private seller. Use the state’s Lien Motor Vehicle Inquiry system to avoid buying a car with a lien.
    • Check the title to make sure it’s properly completed. Make sure the vehicle description is accurate and the vehicle identification number matches the number on the vehicle. Look for words like “dismantling,” “salvage,” and “rebuilt salvage,” and consider having the vehicle thoroughly inspected.
    • Look at the title’s legal status. Does it say “AND,”“AND/OR,” or just “OR”? “OR” means either party can sign the title, but “AND” and “AND/OR” means both parties must sign the title.
    • Once you buy the vehicle, its registration is no longer valid. You must transfer the title and register the vehicle in your name within 15 business days of taking ownership.
    • You can get a Restricted Use 3-day Permit for driving the vehicle to the MVD or authorized third-party agency to complete these transactions. Apply for this permit at the MVD, or purchase and print it using the state’s ServiceArizona system. The pass costs $1.
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